Contracts Coordinator

About the Company:

AMETEK, Inc. is a leading global manufacturer of electronic instruments and electromechanical devices with annual sales of approximately $7.4 billion.

AMETEK has 21,000 colleagues at more than 150 operating locations, and a global network of sales, service and support locations in 31 countries around the world.

The AMETEK Growth Model combines its four growth strategies of Operational Excellence, Strategic Acquisitions, Global & Market Expansion, and New Product Development, with a disciplined focus on cash generation and capital deployment. By executing the AMETEK Growth Model, the company seeks to generate shareholder value by doubling earnings per share over the course of each business cycle.

AMETEK consists of two operating groups, both with highly differentiated technology and leading positions in niche markets:

Electronic Instruments - a worldwide leader in the design and manufacture of advanced analytical, test and measurement instrumentation for the energy, aerospace, power, research, medical and industrial markets.

Electromechanical - a differentiated supplier of automation and precision motion control solutions, and highly engineered electrical interconnects, specialty metals and thermal management systems.

Key Responsibilities:

• Review customer-facing documents routed through the shared mailbox

• Identify non-compliant clauses (liability caps, indemnification, IP, confidentiality term limits, penalty clauses, jurisdiction) and negotiate amendments per AMETEK's sell-side guidelines

• Prepare escalation packages for BU leadership when policy deviations are required

• Manage end-to-end DocuSign workflows: prepare envelopes, route to authorized signatories, track completion, and store executed documents

• Own the channel partner due diligence process on the Steele platform: create accounts, send questionnaires, and clear distributors for onboarding

• Manage annual renewals for 60+ distributors, enforce deadlines, and escalate non-compliant accounts for SAP 
blocking

• Administer the Needs & Suitability Questionnaire for new partners

• Prepare screening packages for Sales DVP approval Collect and review End User/End Use certification forms from buyers and distributors per AMETEK's export compliance policy, using AMETEK's standard templates

• Screen buyers and end users against denied and restricted party lists

• Coordinate with Trade Compliance and Supply Chain on EUC policy alignment, ensuring certifications include proper disclosures (no WMD use, no re-export to embargoed destinations, no transfer to sanctioned countries). 

• Support end-to-end distributor onboarding

• Prepare and send region-specific distributor agreements. Process renewals, terminations, and territory changes

• Manage SAP customer cards: anti-corruption records, expiration dates, FCPA blocks/unblocks, channel configuration

• Approve distributor accounts in Salesforce

• Create IT tickets for master data updates and discount setup

• Submit mandatory Weekly Reports

• Monitor the shared mailbox

• Serve as central liaison between Sales, Legal, Finance, Compliance, and IT

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Position Requirements:

• Completed Bachelor's in law, paralegal studies, or compliance 

• 2+ years of experience in contracts administration or commercial compliance in a multinational company

• Working understanding of commercial contract clauses, including liability, indemnification, intellectual property (IP), confidentiality, and governing law

• Ability to review, redline, and negotiate standard Terms & Conditions (T&Cs) independently

• Familiarity with export compliance requirements, including EAR and ITAR regulations, end-user and end-use certification requirements, and restricted party screening processes

• Experience working with SAP, Salesforce, DocuSign, and SharePoint. Familiarity with compliance screening and due diligence platforms such as Steele or equivalent is considered an advantage.

• Fluent in English

• Good working level of German, Italian, or French strongly preferred 

• Comfortable interacting with Sales Directors, Regional Managers, BU leadership, and external customers

• Demonstrated interest and practical ability to use AI tools to improve efficiency and quality of work while applying good judgment and responsible use

• Comfortable learning and adopting new AI-enabled ways of working and proactively identifying opportunities